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It is the passenger’s responsibility to understand the following terms and conditions. By booking travel with this Tour Operator, herewith referred to as the “Tour Operator”, the passenger agrees to adhere to and accept all terms and conditions.
IMPORTANT AIR AND LAND PACKAGE INFORMATION: All payments are non-refundable and non-transferable. Air Seats are limited and prices may be restricted to specific flights, class of service, travel dates, or length of stay. Holiday periods, flights and dates outside of specified travel period are available at additional costs. Accommodations include applicable taxes. Optional Trip Cancellation Protection will be offered during the booking process and if purchased, you will be allowed to cancel subject to the below terms. If you have not purchased our Trip Cancellation Protection, all bookings are Non-Refundable. Offers apply to North American-originating passengers only. All air and land prices exclude passenger facility charges of up to $12 depending on itinerary and government entity imposed taxes/fees/facility charges of up to $51 eastbound and $91 westbound and the September 11th Security Fee of $2.50 for US enplanements, up to $5 per one-way trips or $10 for more than four enplanements. Taxes and Fees are subject to change without notice and will be confirmed at time of booking. Flight restrictions/terms & conditions apply. Frequent flyer mileage/points may not apply. Tickets are non-refundable. Stopovers are not permitted. Offers cannot be combined with any other discounts/promotions. Child/infant discounts not available. Substantial restrictions apply for cancellation/changes. Visit website and click on the legal tab on bottom of home page or call our call center for updated pricing and full details on change/cancellation policy and detailed land offering. Additional terms and conditions will apply.
DEPOSIT AND FINAL PAYMENT: Deposit of $200 per Person is required at time of booking. If purchased, full payment for airfare and/or insurance are required at time of booking. We accept agency check or the following Credit Cards: American Express, MasterCard, Visa, and Discover. The credit card selected for initial payment will also be charged for final balance of the reservation, unless otherwise advised. ). For group reservations, refer to the Group Policy, which will be provided to you by Tour Operator upon request.
TRIP PROTECTION PLAN: A summary of inclusions is listed below; please contact the Tour Operator’s call center for additional information regarding protection plans. Clients may only purchase and cancel using trip protection a maximum of two times for the same booking.
RIVER CRUISE TRAVEL INSURANCE: For travelers on offered River cruises Trip Cancellation Protection provided is by Travel Insured International, Inc.®. This coverage is designed to protect your travel investment with a full cash refund less the cost of the insurance and cancellation fees determined by the cancellation policy below for the following reasons: sickness, injury, death, home made uninhabitable by fire, traffic accident, employment termination, or natural disaster. The cost of this protection is 7% of the total cost of your trip and must be purchased at time of booking. In addition to the cancellation protection, the following coverage and services are provided per person during the course of your trip. All claims are to be made to Travel Insured International, Inc.® at 800 242 2440 or PO Box 280568, East Hartford, CT 06128-0568. www.travelinsured.com. Amounts listed are the maximum reimbursements provided:
TRAVEL PROTECTION-Limits are per person Trip Cancellation: Trip Cost* Trip Interruption: Trip Cost* Trip Delay: $500 ($150/day) *Up to tour cost paid to a maximum of $6,000 MEDICAL PROTECTION: Emergency Accident and Sickness Medical Expense: $5,000, Emergency Evacuation and Repatriation of Remains: $50,000 BAGGAGE PROTECTION: Baggage and Personal Effects: $1,000, Baggage Delay: $200 WORLDWIDE EMERGENCY ASSISTANCE SERVICES: A variety of assistance services are offered
CANCELLATION AND CHANGE POLICIES: RIVER CRUISE CHANGE AND CANCELLATION POLICY: All Payments are nonrefundable and non-transferable. All tours will incur a $50 fee per change to any components plus any additional incurred costs. For air changes penalties vary. Minimum fee for changes to airline reservations is $100 per person per segment. Spelling corrections to clients’ names after tickets have been issued are subject to airline change fees. If documents have been issued a shipping fee will apply to send revised travel documents. Changes made inside of 45 days are considered a cancellation. Fees are subject to adjustment at any time at the Tour Operator’s discretion. If you are booked in a double or twin room and your roommate cancels, you will be responsible for the single supplement. Name changes and transfers of reservations are not permitted. Cancellation penalties for River cruise bookings: 90-60 days prior to commencement of services: 35% of total price plus Travel Protection premiums • 59-30 days prior to commencement of services: 50% of total price plus Travel Protection premiums • 29-1 days prior to commencement of services: 80% of total price plus Travel Protection premiums • On departure day and later: 100% of total price plus Travel Protection premiums.
SEE ADDITIONAL TERMS AND CONDITIONS ENCLOSED WITHIN YOUR DOCUMENT PACKAGE FOR SPECIFIC RIVER CRUISE DETAILS
TRAVEL OPERATIONS: River Cruises are operated jointly with Avalon Waterways, a Globus Family Brand. You benefit considerably from this collaboration through considerably lower tour prices and greater choice of itineraries and departure dates. Independent travel products/packages are operated by Global Consolidated Services USA, Inc., Lynbrook, NY.
IF THE TOUR OPERATOR CANCELS THE TOUR: In the event the Tour Operator, for any reason, cancels your escorted tour we will rebook clients on the same tour with the next available departure date or a similar tour. If there is no acceptable substitute the Tour Operator will issue a refund to the client of the amount paid only; there is no additional liability. Please note the Tour Operator cannot be held responsible for any air and other travel arrangements not booked with the Tour Operator. REFUNDS FOR UNUSED SERVICES: No refunds will be made for unused services or vouchers once travel arrangements have commenced.
AIR ARRANGEMENTS: Tour Operator is not responsible if an airline cancels, reschedules, or delays a flight for any reason. If you miss your departure flight, it is your responsibility to work with the airline on which you are ticketed to reach your destination. Tour Operator is not responsible for any additional expenses you may incur prior to joining your trip. Tour Operator is not responsible for and will not provide any refund for portions of trips missed due to canceled, rescheduled, or delayed flights. For air purchased through Tour Operator, if any air schedule requires an overnight stay in a gateway city, it is the client’s responsibility to secure accommodations is at client’s expense. Air routings are subject to availability. Routings are not guaranteed and are subject to change at any time.
If you make your own flight arrangements, Tour Operator will not be responsible for any loss resulting from cancellation or changes in international gateways or travel dates. We recommend that you do not purchase airline tickets with high penalty charges for changes.
PARTICIPATION: For the benefit of everyone on your vacation, Tour Operator reserves the right to accept or reject any vacation participant and to remove any participant whose conduct is deemed incompatible with the interests of the other participants. We will not refund nor cover any cost or expenses you incur if we have to terminate your vacation arrangements due to your unacceptable behavior.
TRAVELLERS WHO NEED SPECIAL ASSISTANCE: You must report any disability requiring special attention while on tour or on cruise to Tour Operator at the time the reservation is made. Tour Operator will make reasonable attempts to accommodate the special needs of disabled travelers, but is not responsible in the event it is unable to do so nor is it responsible for any denial of services by air carriers, hotels, restaurants, or other independent suppliers. The Americans with Disabilities Act is only applicable within the United States and facilities for disabled individuals are limited outside its borders. Most transportation services, including the touring motorcoach, are not equipped with wheelchair ramps. We regret that we cannot provide individual assistance to a vacation participant for walking, dining, getting on and off motorcoachs and other vehicles, or other personal needs. A qualified and physically able companion must accompany travelers who need such assistance and must assume full responsibility for their well-being.
Although some of our ships have elevators, many of our small ships (e.g. river cruise vessels) do not. Passengers requiring ship elevators should inquire before making reservations. Additionally, most stateroom doors and restrooms are not wide enough to allow access by standard wheelchairs, and bathrooms and other doorways may be fitted with coamings. For safety reasons, passengers in wheelchairs cannot be carried on ramps in ports where the ship is at anchor. Motorized scooters are not typically suitable on international tours or river cruises.
YOUNG TRAVELLERS: Travelers who are less than 18 years old on the departure date must be accompanied by an adult and share an adult’s accommodations throughout the duration of the vacation. We do not accept children less than 8 years old on Tour Operator vacations. For any special requirements regarding airline tickets for children, contact your airline directly.
On Tour Operator River Cruises there are no discounts for young travelers, although children 8-17 are welcome on board.
Due to heightened security, many countries have adopted practices to prevent international abductions of children. If a child will be traveling with adults other than the parents or with only one parent, it is recommended that a notarized letter be written by the parents or non-traveling parent granting authorization to travel, including the dates of travel. We suggest that you also contact the appropriate consulate and airlines because they may have additional requirements or recommendations.
SMOKING: Smoking is not allowed on transportation that is exclusively provided by Tour Operator. On European river cruise ships, smoking is allowed only on the vessels’ Sky Deck. On other cruise ships, smoking is restricted to certain areas of the vessel. PRICES: All package prices listed herein are per person and are based on double occupancy unless otherwise noted. Brochure prices are Land/Cruise only. Prices exclude airfare. Prices are subject to change.
PLEASE NOTE: All rates are shown in U.S. dollars and do not include future government taxes or surcharges, or additional future service charges. These rates are based on exchange rates, tariffs and tax rates in effect as of October 1st 2008 and may be subject to change without notice. Each individual tour price includes charges for research, itinerary preparation and planning, currency transfer and booking procedures. In each case, the quoted price represents a complete package price and an itemization of individual component prices will not be rendered under any circumstances. Rates may not apply to Christmas and New Years season. Supplements may be required for other holidays.
VISAS & PASSPORTS: You are responsible for obtaining and paying for all visas and entry documents, for meeting all health and other requirements, and for any documents required by the laws, regulations, orders, and/or requirements of the countries you will visit. Non- U.S. citizens must consult with appropriate consulates to determine if any visas are needed and are responsible for obtaining all visas and entry documents independently. Tour Operator is not responsible for providing you with specific visa and passport information or documentation and Tour Operator cannot accept liability for any passenger refused entry onto any transport or into any country due to failure of the passenger to carry correct documentation. All passengers traveling internationally are required to have a passport. Most countries require that the passport be valid for at least six (6) months beyond the conclusion of your trip. It is recommended you have a minimum of three blank pages in your passport when traveling, as many countries require blank pages. Multiple-entry visas are required for some vacations. It is your responsibility to verify all visa and passport requirements.
ACCOMMODATIONS: The accommodations listed on the Web site/brochure are intended to be used on all departures; however, if a change becomes necessary for any reason, including additional departures on the same date, the accommodations substituted will be equivalent to those shown. Every effort is made to reserve only twin-bedded rooms. Please note that accommodation check-in times vary worldwide. PRIVATE BATH AND SINGLE ROOMS: In exceptional cases where private baths or single rooms reserved by us are not available, refunds will be made by the Tour Director, Cruise Director, or Local Host. Claims made in this respect cannot be accepted after the vacation is completed.
BAGGAGE ALLOWANCE: Porterage for one suitcase is included in the vacation price. Airport porterage is not included unless otherwise specified in your travel documents. Due to limited capacity, your single bag should have dimensions not exceeding 30”x21”x11” and weight not exceeding 50lbs (22kg). Your air carrier may have stricter weight/dimension limitations. Some vacations have more restrictive regulations than these listed above. Please refer to your Travel Documents for more information.
Size and weight limitations for carry-on and checked baggage vary from airline to airline and even according to destination, and are becoming more restrictive. Some airlines are also charging fees for checked baggage, including the first checked bag, and these fees are not included in the vacation package. Please check with your airline(s) directly for baggage information and regulations. Tour Operator is not responsible for additional fees imposed by air carriers regarding baggage. Regulations within most airports require that travelers handle their own luggage through customs. No responsibility is accepted for loss of or damage to baggage or any of the traveler’s belongings throughout the duration of the vacation. Insurance is recommended.
Carry-on bags should not exceed the dimensions of 12”x11”x6”. For safety reasons, wheeled carry-on bags are not suitable as hand luggage Carry-on bags must be small enough to store in overhead bins or under the seat in front of you.
NOT INCLUDED IN YOUR VACATION PRICE: Federal inspection fees for the Federal U.S. Customs and Immigrations; International Air Transportation tax; agricultural tax; other per person taxes imposed by government entities; airport taxes and fees including the September 11th Security fee up to $10 per person, Passenger facility charges up to $18 per person, Federal domestic flight segment fees up to $3.50 per segment and U.S. and International arrival and departure, and other government imposed fees up to $300 per person; port taxes; passports; visas and vaccinations; tips to your Tour or Cruise Director, Local Host, driver, Local Guides, and/or ships’ crew; gratuities on ferries, trains, and cruise ships; laundry; telephone; minibar; alcohol, beverages, and food outside of the contracted Tour Operator menu as presented at a hotel or restaurant (these extra items will be billed to you before leaving the hotel, ship, or restaurant); optional excursions; airport transfers on non-qualifying flights; porterage at airports and train stations; Travel Protection premiums; excess baggage fees; and all other items not specifically mentioned. REFUNDS: The Tour Operator reserves the right to determine eligibility for requested refunds. All claims for refunds must be submitted in writing within 30 days of end of travel date. Customarily there are no refunds on river cruises.
AIRPORT TRANSFERS: Airport transfers can be added at time of bookings on qualifying flights and dates. Not all flights qualify. Customers not using the Tour Operator transfers will be solely responsible for arriving at port by time of departure.
SPECIAL REQUESTS: Special requests if confirmable confirmed are subject to availability. When making a purchase on the website, you expressly accept the possibility that the Tour Operator may not satisfy such special requests. No purchase or reservation may be canceled based on the failure of a Tour Operator to satisfy special requests.
WEB BOOKINGS: Website contains special pricing that is exclusively for Internet sale only. Bookings made through our call center may incur a fee of up to $25 per person. Should web site and its travel offerings (including confirmations) contain errors, including errors in pricing or package inclusions, the Tour Operator reserves the right to correct any such errors, without limitation. Confirmations issued are likewise subject to modification and/or correction at any time prior to actual travel. Under no circumstances shall The Tour Operator, its affiliates, employees, or vendors be held liable for any damage, including consequential or incidental damage, resulting from such errors or the correction thereof.
SAFTEY: Please be aware that during your participation in vacations operated by Tour Operator, certain risks and dangers may arise beyond our control, including but not limited to: the hazards of traveling in undeveloped areas; travel by boat, train, automobile, aircraft, or other means of transportation; the forces of nature; political unrest; acts of lawlessness or terrorism; and accident or illness in remote regions without means of rapid evacuation or medical facilities. Tour Operator and its affiliates will not have liability regarding provision of medical care or the adequacy of any care that may be rendered. It is understood that Tour Operator or it affiliate will use its best efforts to ensure that adequate measures are taken.
ITINERARY CHANGES-CRUISES: In the event of water level problems on stretches of any river, it may be necessary to operate part of the itinerary by motorcoach. Tour Operator reserves the right to change the itinerary whenever conditions, in the opinion of the Master of the Ship or local waterways regulations render it advisable or necessary. Tour Operator or its affiliates will not be responsible for any loss or expense caused by reason of such changes.
Tour Operator reserves the right to cancel, advance, or postpone any scheduled tour and/or sailing date and may, but is not obligated to, substitute another vessel, and shall not be liable for any loss whatsoever to tour/cruise participants by reason of any such cancellation, advancement, or postponement. In the event of cancellation by Tour Operator only, tour/cruise participants’ only right of recourse shall be to a refund of monies paid to said operator in connection with such tour/cruise. In the event of charters of the vessels, strikes, lockouts, riots, or stoppage of labor for whatever cause or for any other reason whatsoever, Tour Operator may at any time cancel, advance, or postpone any scheduled sailing and may, but is not obliged to, substitute another vessel and shall not be liable for any loss whatsoever to tour/cruise participants by reason of any such cancellation, advancement, or postponement.
PHOTOGRAPHS AND PICTURES: Photographs or pictures appearing on the Website/brochure should be used solely as an indication of facilities and attractions. Actual facilities and attractions may vary according to itinerary. Maps shown are current at the time of printing and may not reflect the actual tour routing should the itinerary change.
OPTIONAL EXCURSIONS & ACTIVITIES: The air carriers, accommodations, and other suppliers (referred to as “the Suppliers”) (including but not limited to trains, cruises, ferries, motorcoachs, hotels, and restaurants) providing optional activities and excursions (“the Services”) in the area of the vacation itinerary that are available for booking are not run, supervised, or controlled in any way by the Tour Operator. These services are provided by local operators or other third parties that are entirely independent of the Tour Operator, which has no control and has no right of control over the operations of these independent contractors.
Such activities and excursions do not form any part of the product or services sold to you by the Tour Operator or of these Terms and Conditions, even where the Tour Operator suggests particular operators/other third parties and/or assists you in booking such activities or excursions. Your contract for such activity or excursion will be with the organizer or operator of that activity or excursion and will be subject to its Terms and Conditions, which may contain exclusions or limitations of liability. The Tour Operator has no liability for any such activity or excursion or for any act(s) or omission(s) of the organizer or operator or for any of its employees or agents or any other person(s) connected with the activity or excursion.
Any advice or assistance on or with any activity or excursion provided by any local representative does not mean or imply that the activity or excursion is sold, supervised, or controlled by the Tour Operator or that any such advice or assistance is given on behalf of the Tour Operator. Vacation participants are asked to check with the operator of any activity or excursion and the applicable Terms and Conditions before booking.
RESPONSIBILITY: Payment of the trip itinerary constitutes consent to all Legal policies and terms and conditions described here. Neither the Tour Operator nor any mentioned or unmentioned subagents/affiliates shall be held responsible for any personal injury, property damage or other loss a passenger incurs on any tour arising from acts or omissions by any air carrier, public transport company, hotel, car rental company, subcontractor or other person or organization, whether or not such company is rendering any services supplied on the tour. All tickets and vouchers are issued and supplied subject to the foregoing and to any and all terms and conditions under which transportation and services are provided. The Tour Operator accepts no responsibility for losses or expenses due to delay or changes in schedules, flight cancellations or misconnections due to mechanical problems, sickness, quarantine, weather, acts of God, strikes, government actions, war, terrorism or other circumstances beyond its control. Passengers must bear all such losses or expenses. To guard against unforeseen circumstances, we recommend you purchase our optional travel protection plan offered with each booking. The Tour Operator reserves the right to alter prices at any time prior to departure and without prior notice if circumstances so warrant. Any devaluation or revaluation of currencies may affect published prices.
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